Let us RollOver
Now it’s time to move on to the next Financial Year through a rollover process.
Before you Rollover, it is strongly recommended that you upgrade to the latest version of SharePro/Admin available at stansoftware.com.
When to run the Rollover process?
It sounds like you’re preparing for a rollover process and need to ensure that all the required tasks for the 2024-2025 year are completed before proceeding. Here’s a checklist you can follow to confirm that everything is in order:
1. Commodities Processing Completion:
- Ensure all commodities data for the year have been accurately processed and finalized.
- Verithat any transactions related to commodities are accounted for.
2. Finalization of Year-End Reports:
- Confirm that all financial reports, reconciliations, and audits for the 2024-2025 year are complete and approved.
- Double-check any pending or outstanding items that might impact the rollover.
3. Data Validation:
- Perform final data validation checks to ensure accuracy and consistency of records for the current year.
- Ensure that there are no discrepancies in the system that could affect the rollover.
4. Task Completion Verification:
- Confirm that all tasks related to the 2024-2025 year, such as invoicing, payments, or any specific operations, have been completed.
5. Approval Confirmation:
- Verify that all stakeholders or relevant departments have approved the completion of their respective tasks
- Ensure that necessary sign-offs have been obtained before initiating the rollover
6. System Backups:
- Ensure that all system backups are up-to-date and that there is a rollback plan in case any issues arise during the rollover
7. Communication with Stakeholders:
Notify key stakeholders (e.g., finance, operations, IT) about the scheduled rollover and the need for confirmation that tasks are completed.
8. Schedule Confirmation:
- Double-check the timing of the rollover to ensure no conflicts or dependencies that could delay the process.
Once these tasks are verified, you should be ready to initiate the rollover process! This ensures the accuracy and integrity of our financial records.
- Commodity Processing is completed – import of trades, Closing rates, Contracts Issues,etc., and basically, the day-end process is done with.
- All the Accounting journals for 2024-2025 should be completed even though the settlements traded on the 28th March ‘2025 in Equities will be accounted for in the next financial year. Remember that this is important as the Obligation figures of these settlements appear in the Risk Analysis, Limit upload, etc., of the interim period.
- Create at least one settlement for each segment for 2025-2026 to enable Limit upload on the 1st Morning.