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Carry Over Closings: Equity/Derivatives/Currency/MTF Segments

This document answers some commonly asked questions at the time of finalization.

Before you start working in the new financial year, you need to Carry Forward  Ledger balances, Unreconciled Bank Entries, Demat Positions, etc., to the new financial year.  Process explained in detail below:

This process is shown separately because it may have to be repeated again later on [for instance, if the Ledger Balances of 2024-2025 change later on and you may want to carry forward fresh balances].

The All-in-one-go option basically carries forward individual elements of the system, like Ledger Balances, Open Demat Positions, etc., but all in one straight go. This is the preferable option.

However, you may decide to Carry Forward individual elements one by one also. Read on:

  1. Carry Forward of Accounting Balances: Select the [Maintenance \ Year-end processing \ Carry forward accounting balances] menu option. The process of carrying forward balance is simple and intuitive. Just click on the [Start Carry Forward] button in the window. Note that this process may have to be run again and again for some time till your finalization of Accounts for 2024-2025 is complete.

     

  2. Carry forward outstanding settlements: Simply carried forward the settlement list.

     

  3. Demat Positions:  This is a crucial part of the Carry forward process and once this option is run you should stop working on the Demat Section in the previous financial year. Remember, once completed, you need to go to the financial year 2025-2026 and run Demat Batch Updation once. Once done, please switch back to 2024-2025 to run the remaining Carryforwards.

     

  4. BRS: Carries forward the records for Unreconciled Bank entries to the next financial year to maintain the continuity of BRS.

     

  5. Portfolio Positions:  If you provide the Portfolio Service to the client, whereby a client can get his Long-Short Term breakups from SharePro, then you need to run [Carry forward Client portfolio positions]. Please understand that you need to carry forward the closing stocks in the portfolio of only those clients who avail of the portfolio service. It is recommended that you run this routine for all clients. However, remember, when carrying forward Client Portfolios it is advisable to select Trades as the basis of the c/f.


    See the following snapshot:

1. Carry Forward Initial Margin/Closing Rates/Early Payin etc:  Carries forward Closing rates, Varfile, Early Payin of Securities, Early Payoin of FUNDS, SPAN Margin, Segregation & Monitoring, Allocation (BOD/EOD) etc.

2. Arbitrage Positions:  If you are maintaining arbitrageurs accounting in the software then you have to [Carry forward Arbitrage positions].

3.Now run each of the remaining Carry forward routines, namely :

    1. Historical Data – To cf details of when the Client traded last, etc.
    2. Ageing Data – To provide correct Ageing Analysis in the next financial year.
    3. Prepaid Brokerage – To cf the details of Prepaid brokerages refunded to clients. However, if you do not have a system of Prepaid brokerages, ignore this option.
    4. Running A/C Settled Status – To carry forward the details of the last date of Primary and Secondary settlements, etc., to  the next financial year. The routine is extremely crucial for proper Running A/C handling in the next financial year.

4. Now go to the next financial year 2025-2026 and go to each settlement the trade date of which belongs to the previous financial year and run [Bill to Trades Updation] from [Maintenance->batch Updation].

5. You need to run one special carry forward option which is available only in the F&O and Commodity Segments. To do this, switch to the F&O Segment in the financial year 2025-2026  and open a new settlement in the new year. Now switch to 2024-2025 and go to  [Maintenance>Carry Forwards>Carry Forward of Contracts] and click on [Next Year Settlement]. Now type the settlement number that you created earlier in the step in the new financial year. Click Start. You need to repeat the process in each of the Currency and Commodity Segments also.

6. You will also have to run the “T+1 Carry Forward Routine” option in F&O. Remember, that this is not included in the  All-in-one-go option and has to be run separately.  However, this is required only if you follow the T+1 Accounting System in F&O/Currency/Commodities.

1. If you are working in the MTF segment, you will need to run a special carry-forward option added this year. You will find it under [ Maintenance/Year-end Processing/Carry Forward MTF Positions].

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